Posted on NCVO Blog April 8, 2020 by Shaun Delaney – Click for full Blog post

With many organisations taking decisions about whether to furlough their staff, we set out below what this means for those who may wish to volunteer. We also consider what the furloughing rules mean for charities wishing to take on new volunteers who have time to give due to being on furlough leave.

People can volunteer, but with some restrictions
Furloughing is an ‘all or nothing’ decision. Furloughed employees cannot do any work for their organisation. While on furlough, employees must not provide services or make money for (or on behalf of) their employer. That includes volunteering.

The reasons are clear: furloughed staff members coming back to ‘volunteer’ in their same role while the organisation claims a government grant is not in the spirit of the scheme. There is a risk the scheme could be abused by employers and staff could be put under pressure to ‘volunteer’. Breaching the guidance could invalidate the organisation’s claim for grants under the scheme.

We are aware many charities have central office staff who already volunteer in charity branches and front-line roles – roles that are very different to their day job. As things stand, these people would be prevented from taking on or continuing with these volunteering roles. There are ongoing discussions with HMRC about whether there could be greater flexibility in the rules. But for now, a furloughed employee can’t volunteer for their organisation, even if it’s in a different role. We will update if this situation changes.

Helping furloughed staff to volunteer
Furloughed staff do have the option to volunteer for a different organisation. Updated HMRC guidance makes it clear that ‘your organisation can agree to find furloughed employees new work or volunteering opportunities whilst on furlough’.

Given the large rise in demand for the support that charities can provide, some charities may be able to continue or expand their services through engaging new volunteers who may have more time to contribute in the short term. As usual, we’d suggest sticking to volunteer management good practice when doing this. Here are some thoughts to help:

  1. Wellbeing first
    This is a tough time for everyone. Coronavirus presents a real risk to individuals, friends and family. Our usual routines no longer apply. Staying home can make life much tougher for some. So when suggesting volunteering roles, be mindful that it’s not right for everyone and we have a responsibility to look out for the wellbeing of all potential helpers.
  2. Keep it voluntary
    Volunteering needs to be voluntary. As soon as obligation creeps in, the voluntary nature of volunteering is lost. Voluntary roles should be distinct from paid roles, including paid roles where the post holder is now on furlough leave. Using a volunteer to backfill staff on furlough could make you liable for paying a person in that role and have a negative impact on your existing staff team.
  3. Roles that are fit for furlough
    Not all roles will be right for people who’ve been furloughed from other organisations. Think about how you will integrate these people with your existing volunteer team. Remember they may be recalled back to their organisation with very little notice.
  4. Give options, not obligations
    The updated guidance does give scope for helping furloughed staff to volunteer if that’s what they want. Encourage people to check out our volunteering and coronavirus page or to do their own research.

Remember, people shouldn’t volunteer with organisations they have been furloughed from, and that includes staff self-organising to support your charity. While loyalty is great, this could jeopardise your job retention scheme grant.

  1. Supporting people into volunteering
    We know volunteering is good for wellbeing and makes a huge difference to communities across the UK. Helping staff members who want to volunteer is a responsible thing to do. This can range from setting up fast-track volunteering with a charity partner to simply providing a reference to help speed up someone’s recruitment.

Monitoring the situation
This is a new scheme. It could come to an end quickly or be changed with little notice. Do keep an eye on the government guidance on furlough and the job retention scheme. Finally, keep communicating with both your staff and volunteers about what any changes might mean for their roles and for your organisation.

News Brief from DSC

Government publishes plan to ‘rebuild’ after COVID19
Yesterday the government published a 50-page document outlining how the country will move out of the current crisis into a recovery phase. Confusingly, there are some critical differences between these plans and the rules remaining in force in Wales, Scotland and Northern Ireland, and there has been much debate in the press and elsewhere about whether the overall policy is clear or muddled. You can find the full document here, as well as a summary by our colleagues at NCVO about implications for charities here.

Instagram Live new donation function
Instagram has launched a new function that allows viewers to donate to charity while watching Instagram Live events. Find out more.

NCVO demands transparency and speed in the distribution of £750m
Writing in a blog on NCVO’s website, Chief Executive Karl Wilding outlines the state of play with government support for charities during the pandemic, and demands that government: 1) explain how £160m of departmental funding is being allocated 2) set out the process and criteria for allocating funding and 3) provide immediate clarity on how the £370m funds to be distributed via the National Lottery Community Fund will be made available. We totally agree. Get it sorted, @OliverDowden! Find out more.

Shared from DSC News bulletin 13 May 2020