The AGM of the National Rural Touring Forum will take place on

Tuesday 22nd September 2020 11am, Online via Zoom (link will be sent to members of NRTF 1 day Prior)

AGM Agenda

1. Meeting open

2. Attendance & Apologise

3. Minutes of last AGM

4. Matters arising from the minutes

5. Annual Trustee Report

6. Annual Accounts

8. Appointment of auditors

Re-appoint Aspley’s, 21 Bampton Street, Tiverton EX16 6AA

9. Motion to make a change in MOA’s

10. AOB
11. Close meeting

AGM Minutes 2019

2019 NOTES

The AGM of the National Rural Touring Forum took place on

Thursday 4 July 2019 at 9.30am Pontio, Bangor University during NRTF Conference

1. Meeting open
2. Attendance –

Tom Speight – NRTF

Holly Lombardo  – NRTF

Sue Robinson – Spot On

John Laidlaw – Live & Local

Ed O’Driscoll – Air in G

Natalie Jode – Creative Arts East

Philip Holyman – Little Earthquake

Dawn Badland – Applause Rural Touring

Emyr Bell – North East Arts Touring

John Stanley – Swayfield MOF

Heather Ashew – Highlights

Sarah Perkin – Take Art

Rosie Cross – Highlights

Gail Ferrin – Blaize, Artery

Jen Henry – Cheshire Rural Touring

Anne Crabtree – Cheshire Rural Touring

Lyndsey Wilson – Spot On

Jo Gatenby – Rural Arts

Kerry Bartlett – Artsreach

Claire Marshall – Carn to Cove

Yvonne Gallimore – Artsreach

Katherine Roberts – The Library Presents

Emma Bedford – Wemm Town Hall, Arts Alive

Rhiannon McIntyre – The Touring Network

3. Minutes of last AGM

Added 2018 date – Tom Signed Minutes

Accepted – No Amends (Nominated by Ed O’Driscoll, seconded by John Laidlaw)

4. Matters arising from the minutes

NONE

5. Annual Trustee Report – Adoption of report

Noted – Gone to Accountants. It has been a busy year.

Report Adopted [nominated by Chris Bridgeman, seconded by Anne Crabtree]

6. Annual Accounts

Financial Notes: – Core carry forward of £36,967 with £19,000 now held on reserve = Total unreserved funds £55,967

Dance Project carry forward of £84,400, CONCERTA carry forward of £62,230 = Total Restricted funds £146,630

Overall total = £202,597

Accounts Adopted (Nominated by Ed O’Driscoll, seconded by John Laidlaw)

Chair to stated – The NRTF board should consist of no less than 3 and no more than 10 members and in addition the board can co-opt up to 3 members.

Chair stated – there are a couple of vacancies to the board.  The board will be reviewing board membership in the Autumn 2019 and will seek to recruit additional board members to fill any identified skills gaps.  Anyone interested should email Holly NRTF Director.

8. Appointment of auditors

Re-appoint Aspley’s, 21 Bampton Street, Tiverton EX16 6AA

Adoption of Auditors [nominated by Ed O’Driscoll, seconded by Natalie Jode]

9. Motion to make a change in MOA’s

The Board of Directors are reviewing how Directors are appointed to the Board – Currently only scheme representatives can be full members of the board anyone else is a co-opted member with a 4-year term limit. As we want to diversify the board, we intend to amend the Memorandum of Articles to enable us to keep at least 50% of the board from scheme representatives and 50% from interested individuals or organisations who full fill gaps in the skills audit of present board.

We will discuss this in the coming months and enable the members a minimum of 4 weeks to review any changes before we call an Extraordinary General meeting to legally make changes. [NO action required]

10. Motion to change membership fees 2020/2021

Paper sent in advance. Quick run through. Discussed in the room.

We are implementing 3% rise in fees starting April 1^st 2020

                [nominated by John Laidlaw, seconded by Natalie Jode]

11. AOB

Date of Next AGM is to be determined

12. Close meeting

The meeting is formally closed by the Chair Tom Speight