Annual General Meeting Notice
The AGM of the National Rural Touring Forum will take place on
Tuesday 22nd September 2020 11am, Online via Zoom (link will be sent to members of NRTF 1 day Prior)
AGM Agenda
- Meeting open
- Attendance & Apologise
- Minutes of last AGM
- Matters arising from the minutes
- Annual Accounts
- Appointment of auditors
Re-appoint Aspley’s, 21 Bampton Street, Tiverton EX16 6AA
- Motion to make a change in MOA’s
- AOB
- Close meeting
(A company limited by guarantee)
YEAR ENDED 31 MARCH 2020
Charity Number: 1062366
Company Number: 03319947 PDF 337kb Download
AGM Minutes 2019
2019 NOTES
The AGM of the National Rural Touring Forum took place on
Thursday 4 July 2019 at 9.30am Pontio, Bangor University during NRTF Conference
- Meeting open
- Attendance –
Tom Speight – NRTF
Holly Lombardo – NRTF
Sue Robinson – Spot On
John Laidlaw – Live & Local
Ed O’Driscoll – Air in G
Natalie Jode – Creative Arts East
Philip Holyman – Little Earthquake
Dawn Badland – Applause Rural Touring
Emyr Bell – North East Arts Touring
John Stanley – Swayfield MOF
Heather Ashew – Highlights
Sarah Perkin – Take Art
Rosie Cross – Highlights
Gail Ferrin – Blaize, Artery
Jen Henry – Cheshire Rural Touring
Anne Crabtree – Cheshire Rural Touring
Lyndsey Wilson – Spot On
Jo Gatenby – Rural Arts
Kerry Bartlett – Artsreach
Claire Marshall – Carn to Cove
Yvonne Gallimore – Artsreach
Katherine Roberts – The Library Presents
Emma Bedford – Wemm Town Hall, Arts Alive
Rhiannon McIntyre – The Touring Network
- Minutes of last AGM
Added 2018 date – Tom Signed Minutes
Accepted – No Amends (Nominated by Ed O’Driscoll, seconded by John Laidlaw)
- Matters arising from the minutes
NONE
Noted – Gone to Accountants. It has been a busy year.
Report Adopted [nominated by Chris Bridgeman, seconded by Anne Crabtree]
- Annual Accounts
Financial Notes: – Core carry forward of £36,967 with £19,000 now held on reserve = Total unreserved funds £55,967
Dance Project carry forward of £84,400, CONCERTA carry forward of £62,230 = Total Restricted funds £146,630
Overall total = £202,597
Accounts Adopted (Nominated by Ed O’Driscoll, seconded by John Laidlaw)
Chair to stated – The NRTF board should consist of no less than 3 and no more than 10 members and in addition the board can co-opt up to 3 members.
Chair stated – there are a couple of vacancies to the board. The board will be reviewing board membership in the Autumn 2019 and will seek to recruit additional board members to fill any identified skills gaps. Anyone interested should email Holly NRTF Director.
- Appointment of auditors
Re-appoint Aspley’s, 21 Bampton Street, Tiverton EX16 6AA
Adoption of Auditors [nominated by Ed O’Driscoll, seconded by Natalie Jode]
- Motion to make a change in MOA’s
The Board of Directors are reviewing how Directors are appointed to the Board – Currently only scheme representatives can be full members of the board anyone else is a co-opted member with a 4-year term limit. As we want to diversify the board, we intend to amend the Memorandum of Articles to enable us to keep at least 50% of the board from scheme representatives and 50% from interested individuals or organisations who full fill gaps in the skills audit of present board.
We will discuss this in the coming months and enable the members a minimum of 4 weeks to review any changes before we call an Extraordinary General meeting to legally make changes. [NO action required]
- Motion to change membership fees 2020/2021
Paper sent in advance. Quick run through. Discussed in the room.
We are implementing 3% rise in fees starting April 1st 2020
[nominated by John Laidlaw, seconded by Natalie Jode]
- AOB
Date of Next AGM is to be determined
- Close meeting
The meeting is formally closed by the Chair Tom Speight