Privacy Policy, T&C’s

Who we are

Our website address is: www.ruraltouring.org

Disclaimer:

Considerable care has been taken in preparing the information and material for this website, however, NRTF accepts no responsibility or liability for any loss or damage arising from inaccurate, incomplete or out of date information contained herein.

Links to third-party websites are provided for convenience only and NRTF is unable to provide any warranty concerning the accuracy or completeness of any information held within these third party sites. Furthermore, by linking to other websites, NRTF in no way endorses the opinions or information held within such sites.

Copyright:

Unless explicitly stated, copyright and other intellectual property rights in all material on this site are owned by NRTF, its clients or its licensors (including, but not limited to, works contributed by photographers, writers, and illustrators, as commissioned by either NRTF or a third party company). Any copying, re-publishing, altering, transmitting or using in any way material from this site, for any purpose, without written permission from NRTF, is prohibited.

Data Protection:

NRTF complies with the Data Protection Act (DPA) 1988 to process, protect and remove any personal or sensitive data of individuals or organisations held by the company.

What personal data we collect and why we collect it

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website. It is your responsibility to make sure you have permission if you upload any images to the website discussions for profiles.

Cookies

This website requires the use of Cookies to operate the session-based user login (i.e. Use of the member’s area) and the shopping cart – Without cookies, these areas will not function. We also use cookies in order to give you, the user, the best experience of using our site, NRTF do not (and will never) use data from these cookies for targetted advertising.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Cookies you may encounter on our website:

nrtf_last_activity nrtf_tracker nrtf_last_visit
The system our site is built on, ExpressionEngine, uses cookies to help you navigate and to remember any preferences you have and pages you’ve already visited.

_cfduid
In order to boost our site’s performance, and protect it from security threats, we route our DNS through CloudFlare; and this cookie is set by the CloudFlare service to (anonymously) distinguish users from each other.

__utma __utmb __utmc __utmz
These cookies are set by Google Analytics and tell us how many people visit the website, how they arrived at the site, what pages they visit, what web browsers they are using to view pages etc. They cannot identify you personally.

APISID HSID NID PREF SAPISID SID SS SSID
Used by Google Maps to remember your preferences e.g. if you zoom in or move a map around, it’ll remember where you last left the map; in this case, the cookies are associated with the map on our Contact page. If you have cookies enabled in your browser, any time you view any Google Map on any website, you’ll get these cookies.

By browsing the Rural Touring website, you are accepting the cookies as mentioned above plus any others deemed essential for the best user experience. You can manage cookies in your browser; however, if you decline or delete cookies, areas of the site may not function properly or may behave unexpectedly.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

This website may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Your Data

For users that register on our website, we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Data Protection Policy

Steps for GDPR Policy fulfilment

1. Inform Board of Directors re – GDPR and that the new law comes in May 2018.  https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/
2. Check company policies & research what is needed for the size of our organisation
3. Personal information data audit of records. Research and record where it is and how we got it. This is databases, contracts, documents, emails and all the personal info on these
4. Speak to website developers about website privacy statement and add it to the emails. This needs to include how we lawfully process data, our data retention period and that individuals have a right to complain to the ICO if they think there is a problem. This needs to be in a clear language
5. Check to unsubscribe and process to remove personal information if requested – write a policy and add this information to emails and website
6. Contact all data records and let them know how we store their details, where they are, what we use them for, who has access to them. This is for recording consent – i.e. is it OK we hold your information? It also has to be active – so we need to have a button that they click to say ‘can we keep your info on our files YES/NO. I will research if this can be done in Mail Chimp
7. Children’s data – We may need to add and age box to the newsletter sign up i.e. email and DOB (there are different laws for under 16). We need to write provision for children’s data – to be researched. If a child is younger than 16 we will need to get consent from a person holding ‘parental responsibility’ to hold their data
8. Appoint Board GDPR Lead to support the Director, who is responsible for policies and ensuring compliance and governance (NRTF don’t need a Data Protection Officer as not big enough, but we do need a rep).  This person will have an overview of the documentation that we must keep demonstrating our accountability
9. Create a Data Breach Policy – i.e. if someone uses the database for something other than NRTF business this is a breach. We need a procedure for this. We will get into trouble if reported and have done nothing. Having effective policies and procedures in place will help us to comply with the GDPR’s accountability principle

---

Ambition

NRTF is the leading voice for the rural touring sector across the UK. Every village can become a cultural centre.
NRTF is recognised as a key strategic organisation by major funders and policy makers. This includes the Arts Council England (ACE), Department for Culture Media and Sport (DCMS), Department for Environment, Food and Rural Affairs (DEFRA) and other government and sectoral organisations where our interests and ambitions coincide.

NRTF underpins a sustainable, resilient rural touring infrastructure that enhances the quality of life for those people living in rural areas. NRTF CONTEXT

The UK approach to rural touring shows what the independent arts sector, local authorities and communities can achieve by working together: it is a model of good practice, demonstrates value for money and builds volunteering capacity in rural communities

---

Guiding Principles

NRTF aspires to be bold in the following areas:

• High quality professional arts experiences suited to local needs and interests
• Fair partnerships between communities, organisations, artists and public bodies
• Creative diversity in artistic programming and among our audiences
• Creative innovation in arts practice, management and policy
• Maintaining and developing our unique relationship with thousands of community volunteers
• Developing an appropriate mind set for NRTF’s role as a strategic and national leader.